UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level. We recommend you use Internet Explorer for optimum experience.

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Records Management Policy (314KB, Version 2.01, PDF)

The University is committed to establishing and maintaining recordkeeping practices that meet its business needs, statutory requirements and stakeholder expectations. The purpose of this policy is to provide a framework and assign responsibilities for ensuring that full and accurate records of the business activities of UC are created, maintained and disposed of in accordance with best practice.

Recruitment and Selection of Staff Policy (209KB, Version 3.01, PDF)

The University of Canterbury is committed to an equitable, systematic and consistent approach to recruitment and selection in order to attract, select and retain the most capable staff through open competition. The steps to be followed at each stage of the recruitment and selection process have been developed accordingly.

Research Contracts Policy (236KB, Version 3.02, PDF)

This document (formerly the Research Grants Policy)outlines the policy pertaining to the application criteria, application process, and grant administration for external research grants and research grant accounts.

Research Report Policy (185KB, Version 2.03, PDF)

This policy outlines the criteria to be used in determining the research outputs eligible for inclusion in the annual research report.

Risk Management & Compliance Framework (580KB, Version 5.02, PDF)

The University of Canterbury is committed to managing its risks in a proactive, on-going and positive manner. This document outlines a strategy for this process.


Appointments and Election Statute

This is a new policy that has been published on the UCPL. It sets out the election criteria and procedures for University of Canterbury Council Members.

Policy Review Process chart updated

The Policy Review Process chart detailing the scheduled and unscheduled review process for an existing UCPL document has been updated.

Policy Template Document available via the Policy Unit

The UCPL template has been updated. The UCPL template is only appropriate for documents that have been institutionally approved as per the Metapolicy. Access to this document is now via the Policy Unit. Please contact the Policy Unit if you require a copy. Contact details for the Policy Unit are at the bottom of this page.

New Printing Policies

Two new policies have been added to the Policy Library around printing at the University, Staff Printing Services Policy and Student Printing Services Policy . These replace the Printer and Multifunctional Devices Policy.

Furniture and Storage Policy

The Furniture and Storage Policy has recently been added to the Policy Library. The purpose of this policy is to set out standards and procedures to control storage and inventory of University surplus furniture items and retention of documents whilst best supporting the University’s goals.

Please contact the contact officer listed on the policy if you have any questions.

Drones Policy

The Drones Policy is a recent addition to the Policy Library. The University has chosen to limit the use of drones on campus, especially on the Ilam Fields and Ilam and Dovedale campuses. This document provides guidence on where further information on this topic can be obtained.

Any requests to fly drones on campus should be directed in the first instance to the Manager, Campus Services. Further information about drones on campus and the application process is available from UC Security.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.