UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level. We recommend you use Internet Explorer for optimum experience.

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School Links and Outreach Policy (319KB, Version 3.00, PDF)

This document outlines the policy and procedures that inform the relationships that the University of Canterbury has with its key stakeholders in its' school outreach programme.

Segways on Campus Policy (252KB, Version 3.00, PDF)

The use of Segway personal transportation devices on the University campus and environs is informed by clear policy and procedures, as outlined in this document.

Sensitive Expenditure Policy (418KB, Version 4.00, PDF)Staff Only

This document, which can be accessed by staff only, explains the University’s requirement and expectations regarding various kinds of sensitive expenditures that have, or may be perceived to have, some element of private benefit.

Smoke-free Policy (171KB, Version 3.00, PDF)

The University of Canterbury is a smoke-free campus, embracing a wider vision of integrating health into the culture, structures and process of the University to eliminate Environmental Tobacco Smoke exposure (ETS) for all staff, students and visitors, moving towards a smoke-free New Zealand.

Social Media Policy (309KB, Version 2.00, PDF)

Space Allocation Policy (263KB, Version 3.00, PDF)

The purpose of this document is to: guide space allocation; ensure that space utilisation rates are improved; overall built infrastructure is reduced and that where possible, core teaching and research activities are consolidated on the Ilam campus.

Space Charges Procedures (133KB, Version 3.00, PDF)

This document creates a transparency with respect to charges related to occupancy of space.

Special Topics Guidelines (Staff Only) (Link)

Special Consideration Procedures and Guidelines (315KB, Version 2.00, PDF)

Staff Printing Services Policy (155KB, Version 1.00, PDF)

This document outlines the University’s approach to the utilisation of printing/copying services for Staff.

Staff Change Principles (207KB, Version 4.01, PDF)

UC is committed to a policy of consultation with affected staff and their representatives during change processes, where any proposal is made by the employer that may result in significant changes to the structures, staffing levels or work practices within the University. This document details the protocols and processes that will be followed during this time.

Staff Code Of Conduct (299KB, Version 2.04, PDF)

The Code of Conduct defines and clarifies the standards of behaviour expected of University staff members in their relationships within the University community, and between the University and the wider community.

Staff Disciplinary Policy (161KB, Version 3.01, PDF)

This document outlines the rights and responsibilities of the University and its staff members in relation matters requiring disciplinary action - warning letters, misconduct and dismissal (refer also: Employment Agreement)

Staff Relocation Policy (209KB, Version 3.02, PDF)

This document outlines the University of Canterbury's commitment to relocation support for domestic and international relocations of persons appointed to employment.

Student Emergency Response Plan (SERP) (PDF, 137KB) (Link)


Appointments and Election Statute

This is a new policy that has been published on the UCPL. It sets out the election criteria and procedures for University of Canterbury Council Members.

Policy Review Process chart updated

The Policy Review Process chart detailing the scheduled and unscheduled review process for an existing UCPL document has been updated.

Policy Template Document available via the Policy Unit

The UCPL template has been updated. The UCPL template is only appropriate for documents that have been institutionally approved as per the Metapolicy. Access to this document is now via the Policy Unit. Please contact the Policy Unit if you require a copy. Contact details for the Policy Unit are at the bottom of this page.

New Printing Policies

Two new policies have been added to the Policy Library around printing at the University, Staff Printing Services Policy and Student Printing Services Policy . These replace the Printer and Multifunctional Devices Policy.

Furniture and Storage Policy

The Furniture and Storage Policy has recently been added to the Policy Library. The purpose of this policy is to set out standards and procedures to control storage and inventory of University surplus furniture items and retention of documents whilst best supporting the University’s goals.

Please contact the contact officer listed on the policy if you have any questions.

Drones Policy

The Drones Policy is a recent addition to the Policy Library. The University has chosen to limit the use of drones on campus, especially on the Ilam Fields and Ilam and Dovedale campuses. This document provides guidence on where further information on this topic can be obtained.

Any requests to fly drones on campus should be directed in the first instance to the Manager, Campus Services. Further information about drones on campus and the application process is available from UC Security.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.