UC Policy Library - University of Canterbury - New Zealand

UC Policy Library

Welcome to the University of Canterbury Policy Library, a single point of access for all of the policies and procedures that have been developed and approved at an institutional level. We recommend you use Internet Explorer for optimum experience.

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Taxes Policy and Guidelines (234KB, Version 2.00, PDF)Staff Only

This is a staff access only document that details the University's policy and guidelines regarding its compliance with tax law in respect of Goods and Services Tax (GST), Fringe Benefit Tax (FBT), Pay-As-You-Earn tax (PAYE)/withholding taxes and KiwiSaver.

Teaching, Course and Programme Surveys Policy, Procedures and Guidelines (310KB, Version 4.00, PDF)

This document outlines policy, current procedures and general guidelines for administering course surveys.

Temporary Supplementary Heating Policy (157KB, Version 2.00, PDF)

This document outlines the policy developed to ensure that an appropriate level of heating is achieved and maintained in the workplace and to identify which variety of supplementary heating may be temporarily necessary and suitable.

Thesis Availability Policy (136KB, Version 4.01, PDF)

The University requires that the outcomes of its research should generally be publicly available. However it recognises that restrictions on availability may be necessary where intellectual property is at stake, commercial contracts must be honoured, public sensitivity must be protected or cultural or personal privacy must be respected. This policy describes the conditions under which theses are made available, and the conditions and procedures by which they may be embargoed.

Traffic Management Policy and Guidelines (213KB, Version 2..00, PDF)

This policy and accompanying guidelines applies to anyone who varies the normal operating conditions of any University-owned or controlled road reserve, either directly or adjacent to and affecting the road reserve.

Travel Policy (458KB, Version 2.00, PDF)

The intent of this document is to assist safe passage for travellers on University business while mitigating travel costs for the University. The document covers domestic and international travel and the payment of travel expenses, for any person travelling on behalf of the University or with University funding.

Treasury Management Framework (467KB, Version 3.00, PDF)

The purpose of the Treasury Management Framework is to establish a robust framework for managing the financial risks associated with liquidity (cash flow management), funding and investment, counterparty credit exposure, foreign exchange, interest rate, and other financial markets risks of the University of Canterbury. The document outlines the approved policies and practices in respect of all associated Treasury activity.

Trust Funds Policy (143KB, Version 4.00, PDF)

This document outlines the University's role and responsibilities as both a trustee and administrator of trust funds and bequests.


Appointments and Election Statute

This is a new policy that has been published on the UCPL. It sets out the election criteria and procedures for University of Canterbury Council Members.

Policy Review Process chart updated

The Policy Review Process chart detailing the scheduled and unscheduled review process for an existing UCPL document has been updated.

Policy Template Document available via the Policy Unit

The UCPL template has been updated. The UCPL template is only appropriate for documents that have been institutionally approved as per the Metapolicy. Access to this document is now via the Policy Unit. Please contact the Policy Unit if you require a copy. Contact details for the Policy Unit are at the bottom of this page.

New Printing Policies

Two new policies have been added to the Policy Library around printing at the University, Staff Printing Services Policy and Student Printing Services Policy . These replace the Printer and Multifunctional Devices Policy.

Furniture and Storage Policy

The Furniture and Storage Policy has recently been added to the Policy Library. The purpose of this policy is to set out standards and procedures to control storage and inventory of University surplus furniture items and retention of documents whilst best supporting the University’s goals.

Please contact the contact officer listed on the policy if you have any questions.

Drones Policy

The Drones Policy is a recent addition to the Policy Library. The University has chosen to limit the use of drones on campus, especially on the Ilam Fields and Ilam and Dovedale campuses. This document provides guidence on where further information on this topic can be obtained.

Any requests to fly drones on campus should be directed in the first instance to the Manager, Campus Services. Further information about drones on campus and the application process is available from UC Security.

The Use of Electronic Signatures on University Documents

The Fraud Response Policy (PDF,313KB) was updated in April 2017 to include guidelines for the use of electronic signatures on University documents. Staff and students should make themselves aware of these changes and refer to the policy in the first instance when using electronic signatures.

Parking and Traffic Statute 2017

The Parking and Traffic Statute 2003 was reviewed at the end of 2016. In addition to content changes, the location of this information has been transferred from the University Regulations website into the UC Policy Library.

The 2003 Statute is still available and is contained as an appendix to the revised 2017 Statute, available on the UC Policy Library.